Shipping, Return and Order Policies

Quick Reference
    Shipping Policies
    Free Shipping Policy
    Local Pickup Policy
    Returns Policy
    Pre-order/Backorder Policy
    Sale Pricing Policy
    Cancellation Policy

Shipping Policies

• Orders typically ship within 24 business hours of full payment. Processing may take up to two (2) business days before shipping and potentially more during periods of high volume (e.g. Christmas).


• Please note that we are based in Vancouver, BC, Canada and follow Canadian public holidays that may differ from US holidays. In such instances, your order may be delayed by an additional business day.


• While we try to ensure that our online inventory is correct and only in-stock items are listed as such, there are occasions when some merchandise may be oversold. You will be notified if an item is unavailable for shipment.


• For orders with backordered / preordered products, the entire order will be held till all products are in stock and available to be shipped together.


• We ship using Canada Post and have multiple shipping options including Priority Courier (next day delivery) and Expedited Parcel ( 1 to 7 business days), During the checkout process, the software will automatically provide an estimate of when the order will arrive if the order is placed. Please note that the amount provided is an estimate and actual shipping times might vary for unusually remote locations and/or extremely large orders, and that the estimate is valid for in-stock orders only. If your order contains backordered or preordered products, please contact us for an updated estimate.


• Certain types of International Shipping services (Small Packets Air/Surface and International Parcel Air) Do not provide us with tracking information. For shipments of this type, we cannot provide updates on the status of your shipment once it has left our warehouse. A trace for a missing package can only be started 75 days after the shipping date, and can take up to 1 month to complete. If a traced shipment is confirmed lost by Canada Post, we can refund the cost of the order up to $100 (including shipping) or provide re-shipment up to $100 total cost (games + shipping) any shipping cost above this amount will have to be covered by the customer requesting a re-shipment.

Free Shipping Policy

If your order of board games is shipping within Canada and the total comes to $175.00 or more (after any coupons or discounts and before taxes and shipping costs), then the cost of shipping via Expedited Parcel will automatically be reduced to $0.00 at checkout.

• Canceling items may affect your order's eligibility for free shipping.


• Offer applies only to orders of $175 or more in merchandise, excluding taxes. The Free Shipping offer may be used in conjunction with other promotions and coupons. These will be deducted from your item subtotal before shipping cost is calculated, and may affect your order's Free Shipping eligibility.


• The Free Shipping offer is via Canada Post Expedited Parcel service only, and applies to a single parcel containing your entire order. Please see our Pre-order Policy below for details on how your shipment may be affected by preorder items.


• Offer applies to deliveries within Canada only and may be subject to other shipping restrictions depending on the items ordered.


• This offer may not be valid for deliveries to unusually remote areas, or for items of unusually large weight. In such cases, you will be contacted with a price quite before your order is shipped.


• This offer is subject to change without notice.

Local Pickup

• Local Pickup orders are available for customers within Greater Vancouver. Customers will receive a shipment confirmation indicating that the order is ready for pickup at our office location:
  
      Starlit Citadel
      61 West 7th Ave
      Vancouver BC V5Y 1L4
      Canada
  
  
  Pickup hours are 12pm - 6pm, Monday to Friday (excluding public holidays), and no appointment is required for customers arriving during those times. If our hours do not work for your schedule it may be possible to make alternate arrangements at the discretion of our shipping staff. Please contact us to discuss arranging a pickup outside the usual times.


• Please note that our local pickup site is meant to serve customers who have placed their orders in advance and received a confirmation. As we are not set up to handle on-site orders, any customer wishing to purchase items in person without having placed an order will be charged a $2.50 service fee.


• Local Pickups that have not been picked up within 14 days of confirmation that the order is ready for pickup are subject to a 20% cancellation fee if they are abandoned or cancelled. Orders that are not picked up within 6 months of confirmation the order is ready for pickup are considered abandoned and will be added to the store's game library.

Return Policy

• Starlit Citadel extends a 14-day guarantee for all orders from receipt of the order except for Promotional Orders. Receipt will be counted from delivery confirmation information (when available) or after sale (when no delivery information is available - normally for International Orders only).


• All Promotional Items are sold ‘as is’. This includes sale items, as well as all Used Games and Dings and Dents


• All returns must be authorized by us before being shipped back. This is to ensure that we expect the order and will credit your account properly. Starlit Citadel will not pay for return shipment charges unless the return is due to our error or due to defective merchandise. In the case of defective merchandise, all pieces should be returned including the defective pieces.


• Our return amounts are as follows (except Promotional Orders):
           - 100% refund excluding the original shipping charges (see below for Free
          Shipping orders) for all unopened merchandise.

           - 70% refund excluding the original shipping charges so long as all pieces of the
           game are returned for all opened products


• Free Shipping orders will be refunded minus the cost of return Expedited Shipping.
  
  
• All returns must arrive with your full name, address and your original order number. This can be found in the packing slip first provided. Returns should be sent to:
  
      Starlit Citadel
      61 West 7th Ave
      Vancouver BC V5Y 1L4
      Canada
  
  

Pre-Orders and Backorders

• If an order contains a pre-ordered or backordered product (product is out of stock currently, has a negative or 0 stock quantity at time of ordering or has a listed availability of "Awaiting Reprint" or "Preorder"), the entire order will be held to ship when all products in the order are in stock.


• When an order is placed, all currently in-stock product is taken from stock and set aside for the customer. As such, if an order has a pre-ordered product with an expected release date greater than a month from the date of the order, all in-stock products on the order may be charged immediately.


• Note: if you pay by PayPal you will be charged immediately for the entire order.


• Products that are currently in stock may be shipped immediately at the customer's request. However, additional shipping charges for the remaining, un-shipped, pre-ordered products will be required and must be paid before the games are shipped. Customers may combine these un-shipped products with a second order if they wish.


• If a second or subsequent order that meets our free shipping threshold is made in interim; do inform us and we will be happy to ship all in-stock products with this second order immediately.


• We will attempt to fill each and every order with all reasonable haste, but due to circumstances beyond our control, changes or cancellations may be necessary to a pre-order. In situations where a publisher releases the product in waves or partial quantities we will always ship the oldest pre-orders first.


• If we are unable to fill an order (because an item has been delayed indefinitely, or is no longer in print), we will contact you and provide the option of modifiying your order. If we have not received a response regarding an order that has in-stock items being held for it within 1 month, we will cancel the unavailable item(s) and ship the remainder of your order. If this order is now below the Free Shipping threshold, the customer will be charged shipping.


• If a customer cancels a held order after 1 month from the date of the order, a restocking fee of 20% of all in-stock; held products from the customer's order will be charged.

Sale Pricing

• If an item you have already ordered goes on sale, you may contact us to receive it at the reduced price if your order has not yet been shipped (i.e. order status is still "Processing").


• If an item that has been shipped to you goes on sale, you may contact us to receive it at the reduced price within 14 days of order completion. For items shipped by post, this is counted from the date the item was shipped from our warehouse and a notification email was sent. For Local Pickup items, this is counted from the date your order was set aside for pickup and a notification email was sent


• Our sale pricing applies to in-stock products only. We are happy to backorder/special order products for you at our regular price.

Order Cancellation

• Orders canceled before processing and packaging is completed will receive a 100% refund, except in the case of pre-orders that have been held for 1 month or longer. The orders will be charged a fee of 20% of the value of all in-stock, held products.


• Orders canceled after processing and packaging (and shipping if applicable) have been completed will be subject to a restocking fee of 20% of item value.

All policies listed in this document are subject to change at Starlit Citadel's discretion.